Processing of (personal) data by the entity in charge of the online application process

1. General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

2. The controller

The controller under data protection law is:

GenTwo AG

Brandschenkestrasse 45, 8002 Zürich, Switzerland

Phone: +41 44 512 75 00

3. Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

4. Fundamentals and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

name (first and last names)
e-mail address
phone number
LinkedIn profile (optional)
channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or staff involved in the application process have access to your data.

The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your data will be stored for a period of 6 months after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

Furthermore, we reserve the right to store your data for 6 months after the application process has been concluded for the purpose of adding it to our Talent Pool to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

5. Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

6. How we store and protect your personal data
We store your personal data only to the extent and for as long as is necessary for the fulfilment of the purposes described in this data protection declaration or for the fulfilment of legal obligations.
In the interest of the integrity and confidentiality of personal data, we take appropriate technical and organizational measures. In accordance with our risk assessment, we implement in particular access controls, access controls and procedures for regularly reviewing, assessing and evaluating the effectiveness of the measures.

7. Rights of data subjects
In accordance with applicable privacy and data protection laws, you may have the right to access the personal data that relates to you, so that you can amend it, correct it, delete it or object to its processing on legitimate grounds.
To exercise this right, you must provide proof of your identity and state the purpose of your request by writing to one of the following addresses:
• e-mail to: dpo@gentwo.com
• postal letter to: GenTwo AG, Brandschenkestrasse 45, 8002 Zürich, Switzerland.

For further information, you can consult the Data Protection Authority website of your
country.
For Swiss residents, please find the national Data Protection Authority at the following link: https://www.edoeb.admin.ch/edoeb/en/home.html

Senior Business Solutions Sales

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